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Event Terms and Conditions

Event Terms and Conditions

The Event Terms and Conditions detailed below apply to all purchasers of an entry in a Bostin’ Ride Limited cycling event as well as participants, attendees or riders (herein after called “Rider”) participating in any Bostin’ Ride Limited (“organiser”, “we”, “us”, “our”) cycling event.

Entry and Participation

The act of purchasing an entry through any online booking system or completing an Entry Form, on the day of an event, and/or signing-on at Registration, on the day of an event, is taken as acknowledgement that each Rider accepts these Event Conditions.

No liability whatsoever shall attach to Bostin’ Ride Limited, promoter, promoting organisation, event sponsor, British Cycling or any event official or member of British Cycling or member of the promoting organisation in respect of any injury, loss or damage suffered by the Rider in or by reason of the event, unless such injury, loss or damage is proven to be caused by the negligence of the aforementioned.

Riders are deemed to be on a private excursion on a public highway and the organisers take no responsibility for their conduct.

Each Rider accepts that the event they are entering is a non-competitive cycling event and is, in no way, a race of any kind but merely a personal challenge. Anyone considered to be competing against others, will be prevented from entering future events. No finishing times will be published.

Each Rider is fully responsible for their actions and personal belongings whilst attending the event. This includes whilst at the event HQ, feed stations and during the ride itself. We do not accept responsibility for the actions of the participant nor the consequences of such actions.

Each Rider signing-on at Registration, on the day of an event, agrees that they are physically and mentally fit and capable of riding the distance they have chosen. If, during the event, they decide to change their route and distance, then all consequences of this action are theirs.

Online bookings and on-the-day entry forms must be completed by a person aged 18 years or over. Evidence of age may be requested. Riders under the age of 18 years will be allowed to participate with the consent of their parent or legal guardian who must sign the Parental Consent Form on behalf of the under-age rider at Registration on the day and shall be deemed to have accepted these terms and conditions on his or her behalf. Signing is also an acceptance for the actions and consequences of the underage rider. Under 16′s need to be accompanied at all times by an adult who is responsible for them.

Entry fees are payable by each Rider taking part and not paid per bicycle. (e.g. a tandem requires two participants and therefore two entry fees should be paid)

Riders will be notified prior to the event of the final details of the event by way of an email with attachments – sent once the online booking system closes. These details will include the opening and closing times of the event HQ. Any Rider who does not arrive back at HQ before the specified closing time risks having their vehicle locked in the event car park and there is no guarantee that access would be available until the next working day. The Rider is solely responsible for costs and means of contacting the location and arranging access and collection of their vehicle.

All goods and services, as detailed on the event website and/or the detailed information sent out to Riders before the event, included within the entry fee paid are indicative only and whilst we will endeavour to provide all goods and services to all Riders on the day of the event we reserve the right to modify, amend, substitute or cancel as necessary for whatever reason.

Riders, Cycles and Cycling Equipment

It is mandatory that each Rider displays the Event number card on the handlebars of their bicycles, facing forward, wear the event wristband showing their selected route (both items will be given to Participants at Registration on the day of the event) and wear a safety approved cycling helmet complying with latest CE standards EN1078, or equivalent. Any Rider not wearing a helmet at the start of the ride, or seen not wearing a helmet during the ride, will not be allowed to take part or continue in the event.

The participant confirms that the cycle/bike they are riding for the event and all of their equipment is of a suitable standard and state of road worthiness suitable for the event and distance selected.

All Riders must make sure their brakes are in top condition.

Each Rider should wear adequate clothing and be suitably equipped to deal with adverse weather.

We may provide cycle mechanics to assist Riders with any last minute mechanical cycle issues before the start of their ride, at the event HQ. Such mechanics will attempt to rectify any mechanical problem that they feel confident to attempt, within the time available to them. They are at complete liberty to refuse to perform any service or repair. Any service or repair undertaken is performed solely at the risk of the Rider. No mechanical support is provided after Riders leave the start line.

Each Rider acknowledges that the use of triathlon bars is not permitted.

Each Rider acknowledges that no personal support vehicles are allowed to follow riders around their route.

Each Rider should be a competent cyclists accustomed to riding safely in the company of others.

Each Rider should ideally have their own personal accident and third party insurance. No Rider insurance is provided by us.

Each Rider should be self-sufficient and in particular be competent and equipped to deal with punctures and other mechanical failures. We will endeavour to collect and return any Rider and their bicycle, which are unable to complete their ride for whatever reason, to the event HQ by the end of the Event.

Each Rider should obey any instructions given by all the event’s officials.

We allow the use of any roadworthy bicycle including road, hybrid, hand-bikes, tandems and e-bikes at our events.

E-bikes must be fully compliant with UK law - e.g. no “chipped” or overpowered e-bikes. These are considered illegal in the UK and are not allowed at our events.

As organisers, we prioritise our resources to deal with genuine first-aid and mechanical issues. Flat e-bike batteries mid-ride is not considered a genuine mechanical issue, rather the predictable outcome of poor planning. Riders with flat e-bike batteries are requested to make their own way to the nearest event Feed Station or the HQ.

It should be noted that large or particular heavy bicycles, hand-bikes, e-bikes, etc., may not be recoverable by all event vehicles at our disposal. Therefore, Riders may have to wait until the event is finished and/or there are spare suitable resources to facilitate a pick up.

Each Rider may be issued with a timing system chip or tag. If so then you are responsible for returning such items to an official representative at the finish line of the event upon completion of your ride. If you fail to do so a charge will be made for the chip or tag replacement, at cost, plus an administration charge of £25. This amount, including any additional costs of collection or remedy, is recoverable in full from you.

Signage and Routes

During the event there will be directional route signage used and there may be warning signs at appropriate points on the roads.

Any marked route is shown for guidance only and we do not insist that any Rider uses the routes shown. Therefore, if the Rider chooses to ride a section, it is entirely at their own choice. If Riders choose a different route to avoid obstacles or sections they decide are beyond their capabilities, they do so entirely at their own risk.

The marking of the route does not necessarily indicate that the road is ride-able and the Rider is deemed to make their own decision about whether to proceed on bike, foot or not at all.

Prior to the start of any event we undertake to check that route markings are in situ at all road junctions. This, unfortunately, does not guarantee that route markings will not be tampered with after that time. We therefore recommend that Rider carry a copy of their selected route, a map and/or use some form of electronic means to stay on course.

Warning signs are only used in addition to any signage on the route that is intended for any other road users. Absence of these or our signs does not signal there are no dangers approaching and it is the Rider’s responsibility to make a decision regarding whether to ride a section of road or not.

Riders should not assume that other road users have seen or will respond appropriately to warning signs.

We reserve the right to change HQ or feed station venues and shorten, lengthen or alter the published route at any time in the interests of safety, public convenience or operational issues. The route map and details published on the website are indicative of the intended route only. Riders do not have the right to claim a refund if the route is amended, for whatever reason.

The Rider agrees to return to the event HQ or call the emergency number provided for each event before the close of the event and report to a member of staff. Not doing so will mean that a search may be undertaken.

Road Safety and Etiquette

All Riders must adhere to and obey the Highway Code, local Bylaws and laws.

Our events are not ‘closed road’ events and Riders share the road with other users. Riders are requested to ride in single file where appropriate and no more than 2 abreast at any time. Riders should be aware of fellow cyclists and any other traffic. Leave spaces between groups of cyclists to allow cars to overtake safely. Please always indicate your intention to stop or change direction.

Riders must be considerate to other road uses. Upon seeing other users, such as horse riders and walkers, Riders are required to slow down and pass with care. Where appropriate, Riders should stop and wait at the side of the route for other uses such as horse riders to pass safely.

Each Rider will be fully responsible for any fees or costs incurred or arising from an accident either involving or caused by the Rider. This includes, but is not exclusive to, fees from Police, Air Ambulance, Fire and Rescue and the Ambulance service. If the situation arises that Riders are not capable of making the decision to call the emergency services, the Riders agrees that a member of Bostin’ Ride or a member of the public may call for them. In this situation, the Riders still accepts the costs and consequences of such actions.

Emails and Marketing

The Riders agrees to receive Pre Event and promotional communications from us via email. Riders will be notified prior to the event of the final details of the event by way of an email with attachments – sent once the online booking system closes.

Promotional emails can be unsubscribed.

Each Rider agrees to assign and grant the right and permission for us to use and publish any photographs/film/video/electronic representations and/or sound recordings of the Rider, for any reason and in any format.

The Rider hereby releases us from any and all liability from such use and promotion. The Rider hereby authorises the reproduction, sale, copyright, exhibit, broadcast, electronic storage and/or distribution of said photographs/film/video tapes/electronic representations and/or sound recordings without limitation at the discretion of us.

The Rider specifically waives any right to any compensation for appearing in any of the photographs/film/video/electronic representations and/or sound recordings used by us.

Refunds and Event Cancellation

Event entry fees cannot be refunded by us once booked and paid for. However, through our online booking system riders are able to protect their entry fee by paying a small additional charge through a third party company. We also provide means by which an entry can be transferred to other events or routes.

We reserve the right to cancel any event, due to extreme weather conditions, insufficient Rider numbers, or circumstances outside of our control. In such an occurrence, each Rider’s entry with be automatically moved to any rescheduled event or converted into a free Transfer Credit that can be used as payment, of equal value to amount originally paid (less charges), for a future event. Transfer Credits ordinarily expire after 12 months. No refunds will be issued unless specifically advised.


Version – 31.12.2021

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